Congratulations on booking your wedding at Whistle Bear
Welcome to your exclusive wedding link, a helpful reference
tool for your planning. Included in this document are details covering:
Plan with Pearle
As we are busy working through the upcoming weddings, your dedicated Consultant will be available to you starting at your first details meeting 6 months prior. Please see the schedule of appointments outlined below and what will be covered at each step of your planning.
Details Appointment: 6 months from wedding date
Our Whistle Bear coordinating team will reach out to book this appointment for you. We will walk you through timelines, your floor plan, arrival details, vendor and décor details and book your menu tasting, rehearsal & final details appointment.
Final Details Appointment: 4-6 weeks from wedding date
Complete any items that were still being discussed at your details appointment. Finalize your menu and late-night selections and wrap up any loose ends at the venue so you can feel confident about your upcoming day.
Final guest count due
12 days prior to your wedding date
Final payment due
10 days prior to your wedding date – We accept cheque, bank draft.
Venue Details
Garden Chapel
This charming open-aired chapel features manicured gardens encasing your aisle entrance while the natural landscape of Whistle Bear’s golf course provides the perfect backdrop. A retractable peaked roof provides complete protection from the weather.
Capacity: 300
Space Measurements
- Aisle width: 78 inch
- Aisle length: 48ft
- Signing Table: 45” L x 20” W x 31” H
- Garden Chairs: 16-inch x 17-inch Seat. 31 inches Tall. 8-10 Chairs per side.
Ceremony Inclusions
White Garden chairs, built-in sound system with auxiliary connection for ceremony music & microphone. Ceremony specialist to take care of AV details. Wedding Suite available 1 hour prior to the start of your ceremony. A guided rehearsal the week of your wedding.
Ceremony Access
At your Final Details Appointment, your Special Event Consultant will confirm what time you will have access to the ceremony space for décor placement.
Forestview Room
Capacity: 350 Guests
Room Timing
- 2:30PM Ceremony
- 3:00PM - 4:30PM Cocktail Hour
- 5:00PM Dinner
- Bar last call is at 12:30AM
- Music plays until 1:00AM
- All items need to be removed the evening of the event by 2:00AM
*If your timing is different than what is listed above, please refer to your contract for the particulars of your timing.
Room Rental Inclusions
- A mix of wooden harvest tables and round tables
- Chiavari dining chairs
- White linen napkins
- Wine and water glasses
- Bread & butter plates and dinner plates
- Silver cutlery
- White floor length linens for round banquet tables
- Printed dinner menus
*As we are committed to reinvesting and bettering our properties, some of these inclusions and details are subject to change. Your Consultant will walk you through any pertinent updates at the time of your detail’s appointment.
Patio Inclusions
- 5 cocktail tables
- 6 x 4ft patio tables with 4 chairs
- Lounge set (love seat and 2 x chairs) -cushions, and decorative pillows
- 3 patio umbrellas
- 3 propane heaters
- Portable bar will be set up on the patio
- Firepit access after 10pm
Please note some of these items are only available seasonally/ weather permitting.
Floor Plan & Décor Considerations
Audio Visual
The Forestview Room is equipped with a built-in sound system for preferred vendors. A wireless microphone & podium will be provided for your speeches. A laptop, 3 drop down screens & projectors available at an additional cost of $275. For further information on slideshow formats and AV devices, please follow the link below:
Parking
Complimentary overnight parking will be available to you and your guests. Guests to pick up their cars before 10:00am the next morning.
Trailers and RVs are welcome; however, please contact us in advance.
Room Set-Up
Please review custom floorplan created at the time of booking. Your consultant can provide further details on customization and head table options 6 months prior to your wedding date at your details meeting.
Your floorplan may be a mix of wooden harvest tables (6ft long, 32” wide, 30″ height) and round banquet tables (60” diameter, 30” height x OR 72” diameter, 30” height)
Dimensions
Please see rendering
- Each window in the alcove is 70 ¾”
- Room Square footage – 5032 ft
- Terrace square footage – 2300 ft
Beams:
- 9 ft 5″ height
- 10 ft 4″ between each
- 37 ft long
The Standard floor plan outlines the optimal seating arrangement for a wide variety of guest counts.
Room Accessibility
The Forestview Room will be available the day of your wedding by 10AM for décor placement.
Whistle Bear has an elevator available for you use. Elevator dimensions are:
Door Width – 42”
Door Height – 84”
Elevator Width – 64”
Elevator Length – 81”
Elevator Height- 90″
Décor Restrictions & Considerations
Whistle Bear does allow for real candles but requires that the vessel be 1” higher than the flame, so that it is contained. We do not allow for tapered candles unless accompanied by the glass hurricane cover. Please do not place more than 10 candles per table. No petroleum-based candles allowed.
Whistle Bear does not permit any decorative elements to be adhered to the wallpaper or beams by way of using 3M hooks, nails, staples or screws that leave a permanent mark.
- Confetti is not permitted.
- Indoor smoke machines and indoor sparklers are not permitted.
- If you are planning on including a ‘sparkler sendoff’, please ensure you have a bucket filled with sand so guests can dispose of the used sparkler safely.
- Please contact us if you are looking to bring a dance floor decal in as restrictions apply.
Client Supplied Place Settings and Linens: If you are planning on ordering custom charger plates, glassware, cutlery, plateware and linens, these items would need to be delivered the day prior to ensure enough time to set the room and taken home the evening of the wedding. We recommend ordering 5% extra for your cutlery and linen napkins. Please note Whistle Bear cannot be held responsible for any missing items.
Décor Drop Off: Receiving table items such as your card box, guest book and seating chart may be delivered the day prior to your wedding at the rehearsal or during a scheduled décor drop off. This can be booked with your dedicated Special Event Consultant during your details meeting. Perishable items such as your wedding cake and flowers must be delivered the morning of your wedding.
Wedding Favours: Couples are not permitted to bring wedding favours that contain alcohol or cannabis onsite.
Photo Route: Your photo timing is set to take place from 3:00PM-4:30PM. Your personal Concierge will be there to lead you through the property for your photo route. Whistle Bear is an active golf course and is not accessible without the guidance or permission of your concierge.