Congratulations on booking your wedding at Ancaster Mill

Welcome to your exclusive wedding link, a helpful reference
tool for your planning. Included in this document are details covering:

Plan with Pearle

As we are busy working through the upcoming weddings, your dedicated Consultant will be available to you starting at your first details meeting 6 months prior to your wedding date. Please see the schedule of appointments outlined below and what will be covered at each step of your planning.

As a Pearle Weddings couple, we are pleased to offer you a preferred room rate and exclusive ‘guaranteed room block’ at The Pearle Hotel & Spa. Dates move quickly, secure yours today – reservations@thepearlehotel.ca

Details Appointment: 6 months from wedding date

Our Ancaster Mill coordinating team will reach out to book this appointment for you. We will walk you through timelines, your floor plan, arrival details, vendor and décor details and book your menu tasting, rehearsal & final details appointment.

Final Details Appointment: 4-6 weeks from wedding date

Complete any items that were still being discussed at your details appointment. Finalize your menu and late-night selections and wrap up any loose ends at the venue so you can feel confident about your upcoming day.

Final guest count due

12 days prior to your wedding date

Final payment due

10 days prior to your wedding date – We accept debit, bank draft or wire transfer.

1812 Room

Capacity: 70 Guests

Room Timing - Saturday Date

** Cocktail hour to take place on terrace or in 1812 Room **

Room Timing - Friday & Sunday Date

** Cocktail hour to take place on terrace or Solarium depending on season **

*If your timing is different than what is listed above, please refer to your contract for the particulars of your timing.

Room Rental Inclusions

Wooden harvest tables
Champagne coloured Chiavari chairs
White linen napkin
Wine glass and water glass
Bread & butter plate
Silver cutlery
Custom printed dinner menu

*As we are committed to reinvesting and bettering our properties, some of these inclusions and details are subject to change. Your Consultant will walk you through any pertinent updates at the time of your detail’s appointment.

Floor Plan & Décor Considerations

Audio Visual

The 1812 Room is equipped with one wireless handheld microphone, one wireless lapel microphone & podium for your speeches. Bluetooth audio connection available. The 1812 Room is equipped with one drop down screen & projector which are available at an additional cost. For further information on slideshow formats and AV devices, please follow the link below:

Parking

Complimentary overnight parking will be available to you and your guests.

Room Set-Up

Please review custom floorplan created at the time of booking. Your consultant can provide further details on customization and head table options 6 months prior to your wedding date at your details meeting.

The 1812 Room has a total of 7 custom wooden harvest tables (see breakdown below):

2 x 6ft
4 x 8ft
1 x 10ft

Head Table Options:

T Shaped head table – maximum of 8 people
Sweetheart head table – maximum of 2 people
Traditional linear head table – maximum of 4 people

*All head table configurations will be linened banquet tables for easy removal after dinner service

Dimensions

Mantle – 7 3/4” wide x 8’ long
Floor to mantle – 5 1/2’
Hearth to mantle – 4’
Dance floor – 10’ wide x 22’ long
Wall with vintage mirrors – 8ft w x 10ft tall
Fireplace – Top mantle: 92” in length x 8” wide // Bottom mantle: 67” in length x 11” wide

Room Accessibility

The 1812 Room will be available the day of your wedding by 10AM for décor placement. All items need to be removed the evening of the event by 2AM.

Ancaster Mill has an elevator available for your use to The 1812 Room. Elevator dimensions are 36” wide x 47” deep. Please note that the elevator is for passenger use only, the loading of décor items can be done by the stairs on the 1812 Terrace or by the stairs in the main building.

Ancaster Mill is fully accessible through the receiving door.

Décor Restrictions & Considerations

Ancaster Mill does allow for real candles but requires that the vessel be 1” higher than the flame, so that it is contained. We do not allow for tapered candles unless accompanied by the glass hurricane cover. Please do not place more than 10 candles per table. No petroleum-based candles allowed. No Dancefloor decals permitted.

Ancaster Mill does not permit any decorative elements to be adhered to the wallpaper, beams or other surfaces by way of using 3M hooks, nails, staples or screws that leave a permanent mark.
No dance floor decals will be permitted.
Indoor smoke machines and indoor fireworks are also not permitted.
If you are planning on including a ‘sparkler sendoff’, please ensure you have a bucket filled with sand so guests can dispose of the used sparkler safely.

Client Supplied Place Settings and Linens: If you are planning on ordering custom charger plates, plateware, glassware, cutlery and linens, these items need to be delivered the day prior to ensure enough time to set the room. We recommend ordering 5% extra for your cutlery and linen napkins. All items must be taken home the evening of the wedding. Please note that Ancaster Mill cannot be held responsible for any missing items.

Décor Drop Off: Non-perishable items such as your card box, guest book and seating chart must be delivered the morning of your wedding. Day of delivery of perishable items, such as your wedding cake and flowers also applies. Any special table décor such as table runners, charger plates, cutlery and glassware can be dropped off at the rehearsal or during a scheduled décor drop off. This can be booked with your dedicated Special Event Consultant during your details meeting.

Photo Route:

Your Concierge will be there to lead you through the property for your photo route. The details of photo timing will be discussed at your details appointment.