From Yes, to I Do

Congratulations on Booking your Special Day with The Farm.

Welcome to your exclusive wedding link, a helpful reference tool for your planning. Included in this document are details covering:

Our Guide

Planning with Pearle

As we are busy working through the upcoming weddings, your dedicated Consultant will be available to you starting at your first details meeting 6 months prior. Please see the schedule of appointments outlined below and what will be covered at each step of your planning.

As a Pearle Weddings couple, we are pleased to offer you a preferred room rate and exclusive ‘guaranteed room block’ at The Pearle Hotel & Spa. Dates move quickly, secure yours today – reservations@thepearlehotel.ca

6 months from wedding date

Our Farm coordinating team will reach out to book this appointment for you. We will walk you through timelines, your floor plan, arrival details, vendor and décor details and book your menu tasting, rehearsal & final details appointment.

4-6 weeks from wedding date

Complete any items that were still being discussed at your details appointment. Finalize your menu and late-night selections and wrap up any loose ends at the venue so you can feel confident about your upcoming day.

10 days prior to your wedding date.

10 days prior to your wedding date – We accept debit, bank draft or wire transfer.

Venue Details

The Farm.

Located on 97 acres of beautiful farmland in Flamborough. In a thoughtfully restored setting the farm takes a humble structure and makes it something magnificent. Featuring original wood beams and details from the 1800s, the furnishings include harvest tables that speak to the setting’s country ambience, while graceful chandeliers are suspended over the room. Outside the Barn you will find the cocktail reception area with string lights, fire pits and an outdoor wood fire pizza oven for late night snacks.

Capacity: 240

Event Timing

  • 5:00PM – 6:30PM Cocktail Hour
  • 7:00PM Dinner
  • Bar last call is at 12:30AM
  • Music plays until 1:00AM
  • All items need to be removed the evening of the event by 2:00AM

*If your timing is different than what is listed above, please refer to your contract for the particulars of your timing.

Venue Details

Cocktail Reception / Outdoor Space

Inclusions:

  • 2 outdoor couch sets by fire pits
  • 3 high-top tables with white linen provided
  • 2 round outdoor table sets with chairs for seating
  • 3 umbrellas for shade
  • Outdoor bar

Dinner & Dance in The Barn

Room Rental Includes:

  • Wooden Harvest Tables (10ft long by 32” wide)
  • Champagne Chivari chairs
  • White linen napkins
  • Wine glass and water glass
  • Bread & butter plate and dinner plate
  • Silver cutlery
  • Printed dinner menu
  • Coat check

** Please be advised that the set-up items, including chairs and linens, is subject to change without notice; however, we will confirm the specific details at your scheduled 6-month details meeting**

Floor Plan & Décor Considerations.

Audio Visual

A wireless microphone & podium will be provided for your speeches. One pop-up screen & projector available at an additional cost of $275. For further information on slideshow formats and AV devices, please follow the link below:

Click Here for more Information

Room Set-Up

Please review custom floorplan created at the time of booking. Your consultant can provide further details on customization and head table options 6 months prior to your wedding date at your details meeting.

  • Our harvest tables seat 5 on either side for a total of 10 guests
  • Highchairs and booster seats are available for your use.
  • Sweetheart head table uses 6ft wooden harvest table
  • Traditional long head table can be a maximum of 10 guests
  • U Shaped head table can be a maximum of 16 guests.
  • Kings Table can be a maximum of 12 guests

Dimensions

Room Accessibility

The Farm will be available the day of your wedding by 10AM for décor placement. All items need to be removed the evening of the event by 2AM.

The Farm is fully accessible.

Décor Restrictions and Considerations.

Décor Restrictions and Considerations

The Farm does allow for real candles but requires that the vessel be 1” higher than the flame, so that it is contained. We do not allow for tapered candles unless accompanied by the glass hurricane cover. Please do not place more than 10 candles per table. No petroleum-based candles allowed.

  • The Farm does not permit any decorative elements to be adhered to the wallpaper or beams by way of using 3M hooks, nails, staples or screws that leave a permanent mark.
  • Indoor smoke machines and indoor sparklers are not permitted.
  • If you are planning on including a ‘sparkler sendoff’, please ensure you have a bucket filled with sand so guests can dispose of the used sparkler safely.
  • No dancefloor decals will be permitted.

If you are planning on ordering custom charger plates, glassware, cutlery, plateware and linens, these items would need to be delivered the day prior to ensure enough time to set the room and taken home the evening of the wedding. We recommend ordering 5% extra for your cutlery and linen napkins. Please note Earth to Table: The Farm cannot be held responsible for any missing items.

Non-perishable items such as your card box, guest book and seating chart may be delivered the day prior to your wedding at the rehearsal or during a scheduled décor drop off. This can be booked with your dedicated Special Event Consultant during your details meeting. Perishable items such as your wedding cake and flowers must be delivered the morning of your wedding.

Couples are not permitted to bring wedding favours that contain alcohol or cannabis onsite.