From Yes, to I Do

Congratulations on Booking your Special Day with Ancaster Mill.

Welcome to your exclusive wedding link, a helpful reference tool for your planning. Included in this document are details covering:

Our Guide

Planning with Pearle

As we are busy working through the upcoming weddings, your dedicated Consultant will be available to you starting at your first details meeting 6 months prior to your wedding date. Please see the schedule of appointments outlined below and what will be covered at each step of your planning.

As a Pearle Weddings couple, we are pleased to offer you a preferred room rate and exclusive ‘guaranteed room block’ at The Pearle Hotel & Spa. Dates move quickly, secure yours today – reservations@thepearlehotel.ca

6 months from wedding date

Our Ancaster Mill coordinating team will reach out to book this appointment for you. We will walk you through timelines, your floor plan, arrival details, vendor and décor details and book your menu tasting, & final details appointment.

4-6 weeks from wedding date

Complete any items that were still being discussed at your details appointment. Finalize your menu and late-night selections and wrap up any loose ends at the venue so you can feel confident about your upcoming day.

12 days prior to your wedding date.

10 days prior to your wedding date – we accept bank draft, certified cheque or wire transfer.

Certified Cheques or Bank Drafts to be made payable to Ancaster Mill Inc.

Governors Room

Capacity: 120 Guests

Room Timing - Saturday Date

  • 3:30PM – 5:00PM Cocktail Hour
  • 5:30PM Dinner
  • Bar last call is at 12:30AM
  • Music plays until 1:00AM
  • All items need to be removed the evening of the event by 2:00AM

Room Timing - Friday & Sunday Date

  • 4:30PM – 6:00PM Cocktail Hour
  • 7:00PM Dinner
  • Bar last call is at 12:30AM
  • Music plays until 1:00AM
  • All items need to be removed the evening of the event by 2:00AM

*If your timing is different than what is listed above, please refer to your contract for the particulars of your timing.

Room Rental Inclusions

  • Wooden harvest tables
  • Champagne coloured Chiavari chairs
  • White linen napkin
  • Wine glass and water glass
  • Bread & butter plate
  • Silver cutlery
  • Printed dinner menu

The Solarium is included with the room rental fee for the cocktail reception.

*As we are committed to reinvesting and bettering our properties, some of these inclusions and details are subject to change. Your Consultant will walk you through any pertinent updates at the time of your detail’s appointment.

Floor Plan & Décor Considerations.

Audio Visual

The Governor’s Room is equipped with one wireless handheld microphone & podium for your speeches. Bluetooth audio connection available. The Governor’s Room is equipped with one drop down screen & projector which are available at an additional cost. For further information on slideshow formats and AV devices, please follow the link below:

Click Here for more Information

Parking

Complimentary overnight parking will be available to you and your guests.

Room Set-Up

Please review custom floorplan created at the time of booking. Your consultant can provide further details on customization and head table options 6 months prior to your wedding date at your details meeting.

The Governor’s Room has a total of 12 custom wooden harvest tables (see breakdown below).

  • 2 x 6ft
  • 7 x 8ft
  • 3 x 10ft
  • Kings Head Table – maximum of 10 people
  • T Shaped head table – maximum of 12 people
  • Sweetheart head table – maximum of 2 people
  • Traditional linear head table – maximum of 4 people

*All head table configurations will be linened banquet tables for easy removal after dinner service

Dimensions

  • Dance Floor – 24’ long x 19’ wide
  • Pillar’s – 10” wide x 10’ high (4 pillars in the Governor’s Room)
  • Fireplace Mantle – 9 1/2” wide x 8 4/5’ long

Room Accessibility

The Governor’s Room will be available the day of your wedding by 10AM for décor placement. All items need to be removed the evening of the event by 2AM.

Ancaster Mill has an elevator available for your use to The Governor’s Room. Elevator dimensions are 36” wide x 47” deep. Please note that the elevator is for passenger use only, the loading of décor items can be done by the stairs in the main building.

Ancaster Mill is fully accessible through the receiving door.

Décor Restrictions and Considerations.

Décor Restrictions and Considerations

Ancaster Mill does allow for real candles but requires that the vessel be 1” higher than the flame, so that it is contained. We do not allow for tapered candles unless accompanied by the glass hurricane cover. Please do not place more than 10 candles per table. No petroleum-based candles allowed. No Dancefloor decals permitted.  

  • Ancaster Mill does not permit any decorative elements to be adhered to the wallpaper, beams or other surfaces by way of using 3M hooks, nails, staples or screws that leave a permanent mark.
  • No dance floor decals will be permitted.
  • Indoor smoke machines and indoor fireworks are also not permitted.
  • If you are planning on including a ‘sparkler sendoff’, please ensure you have a bucket filled with sand so guests can dispose of the used sparkler safely.

If you are planning on ordering custom charger plates, plateware, glassware, cutlery and linens, these items need to be delivered the day prior to ensure enough time to set the room. We recommend ordering 5% extra for your cutlery and linen napkins. All items must be taken home the evening of the wedding. Please note that Ancaster Mill cannot be held responsible for any missing items.

Non-perishable items such as your card box, guest book and seating chart must be delivered the morning of your wedding. Day of delivery of perishable items, such as your wedding cake and flowers also applies. Any special table décor such as table runners, charger plates, cutlery and glassware can be dropped off at the rehearsal or during a scheduled décor drop off. This can be booked with your dedicated Special Event Consultant during your details meeting.

Couples are not permitted to bring wedding favours that contain alcohol or cannabis onsite.

Your Concierge will be there to lead you through the property for your photo route. The details of photo timing will be discussed at your details appointment.