Congratulations on booking your wedding at Spencer's at the Waterfront

Welcome to your exclusive wedding link, a helpful reference
tool for your planning. Included in this document are details covering:

Plan with Pearle

As we are busy working through the upcoming weddings, your dedicated Consultant will be available to you starting at your first details meeting 6 months prior. Please see the schedule of appointments outlined below and what will be covered at each step of your planning.

Details Appointment: 6 months from wedding date

Our Spencers coordinating team will reach out to book this appointment for you. We will walk you through timelines, your floor plan, arrival details, vendor and décor details and book your menu tasting, rehearsal & final details appointment.

Final Details Appointment: 4-6 weeks from wedding date

Complete any items that were still being discussed at your details appointment. Finalize your menu and late-night selections and wrap up any loose ends at the venue so you can feel confident about your upcoming day.

Final guest count due

10 days prior to your wedding date

Final payment due

10 days prior to your wedding date – We accept debit, personal cheque, bank draft or wire transfer.

The Observatory

Capacity: 120 Guests

*If your timing is different than what is listed above, please refer to your contract for the particulars of your timing.

Ceremony in The Observatory

A dynamic complement to its location, the Observatory’s eye-catching 30-foot glass walls offer panoramic views of lake and sky and a naturescape that changes with the season. Inside, natural wood evokes a luxury-liner ambience and stylishly sets the scene for a fabulous dinner and- dance celebration of your wedding day.

Capacity: 120

Space Measurements

Aisle: 5’ W x 50’ L (door to front window)
Aisle Width: 5’ (between chairs)

Gift Table: 6’ L x 30” W x 30” H
Signing Table: 24” round

Ceremony Inclusions

Silver Chiavari chairs, built-in sound system with Bluetooth connection for ceremony music & microphone. Ceremony specialist to take care of AV details. Wedding Suite available 1 hour prior to the start of your ceremony. A guided rehearsal within the week prior to your wedding.

Ceremony Access

At your Final Details Appointment, your Special Event Consultant will confirm what time you will have access to the ceremony space for décor placement.

Cocktail Reception in The Solarium

Room Rental Includes

Dinner & Dance in The Observatory

Room Rental Includes

** Please be advised that the set-up items, including chairs and linens, is subject to change without notice; however, we will confirm the specific details at your scheduled 6-month details meeting**

Floor Plan & Décor Considerations

Parking

There are three lots available for parking around Spencers.

The West Lot, directly beside Spencers, becomes exclusively for the use of Spencers guests after 4pm daily.

Audio Visual

The Observatory is equipped with a built-in sound system for preferred vendors. A wireless microphone & podium will be provided for your speeches. A TV and stand are available at additional cost of $250.00.

Room Set-Up

Please review custom floorplan created at the time of booking. Your consultant can provide further details on customization and head table options 6 months prior to your wedding date at your details meeting.

  • The tables in house are 4ft, 6ft and 8ft long, and 30” wide. 
  • Highchairs are available for your use.
Dimensions

Ceiling Height – 30’

Room Accessibility

The Observatory will be available the day of your wedding by 2:30PM for décor placement. If an earlier décor time becomes available, your Consultant will let you know.

Vendors can access The Observatory directly through the side entrance located on the east side of the building

Décor Restrictions & Considerations

Spencers does allow for real candles but requires that the vessel be 1” higher than the flame, so that it is contained. We do not allow for tapered candles unless accompanied by the glass hurricane cover. Please do not place more than 10 candles per table. No petroleum-based candles allowed. No Dancefloor Decals will be permitted.

  • Spencers does not permit any decorative elements to be adhered to the windows or walls.
  • Indoor smoke machines and indoor fireworks are not permitted.
  • If you are planning on including a ‘sparkler sendoff’, please ensure you have a bucket filled with sand so guests can dispose of the used sparkler safely.

Client Supplied Place Settings and Linens:

If you are planning on ordering custom charger plates, glassware, cutlery, plateware
and linens, these items would need to be delivered the day prior to ensure enough time to set the room and taken home the evening of the wedding. We recommend ordering 5% extra for your cutlery and linen napkins. Please note Spencers cannot be held responsible for any missing items.

Décor Drop Off:

Non-perishable items such as your card box, guest book and seating chart may be delivered the day prior to your wedding at the rehearsal or during a scheduled décor drop off. This can be booked with your dedicated Special Event Consultant during your details meeting. Perishable items such as your wedding cake and flowers must be delivered the morning of your wedding.